PROJ 330 week 7 Course Project

PROJ 330 week 7 Course Project

 

Objective

To create a Communication Plan based on the Denver Airport Project.

Guidelines

The template for the Communications Plan is located in Doc Sharing. Based on the information you learned about the project, develop a recommended Communication Plan for the project.

The Case Study can be found in the DeVry online library, Books 24×7. The name of the book isAdvanced Project Management by Harold Kerzner. It is Case 23, Denver International Airport. Click.equella.ecollege.com/file/0414a184-2212-4279-aa5d-700b9d2be4e6/1/documents–Accessing_the_DeVry_Online_Library_PROJ330.docx”>here for detailed instructions on accessing our library for this case.

 

Milestones

 

  • Week 3: Begin Initial Draft (not turned in)
  • Week 5: Final Draft Complete (not turned in)
  • Week 7: Submit Completed Communication Plan to your Dropbox.

 

Grading Rubrics

 

Category Points % Description
Documentation and Formatting 25 10 The plan is professionally presented with formatting that aids the reader in understanding the content. Proper citations are included.
Organization and Cohesiveness 75 30 Entries are clear and consistent with the categories of the Communications Plan template.
Editing 25 10 The plan is free of spelling and grammatical errors.
Content 125 50 The content of the plan addresses all elements of the assignment.
Total 250 100 A quality Communications Plan will meet or exceed all of the above requirements.

Best Practices

 

  • Fill out the template in its entirety.
  • Use the information you gather to answer the Week 3 Checkpoint (which uses the same case study) to help you begin your plan.
  • Do not wait until the last minute to read the Case Study. You need to work a little on the document each week, and follow the suggested milestones for completion.
  • There are several books in the DeVry online library on project management that can be a source of reference for helping you determine the information that should be included in the plan.

Your Name here.

What (The Content of
the Communication)
Why (Communication Purpose; then
description.
See purpose codes below)
Who (Responsible, in
italics, then Audiences)
When (Timing
or Periodicity)
How (Typical Methods
of Communication)
A. Initial Communications

 

What (The Content of
the Communication)
Why (Communication Purpose; then
description.
See purpose codes below)
Who (Responsible,in
italics, then Audiences)
When (Timing
or Periodicity)
How (Typical Methods
of Communication)
B. Recurring Communications

 

What (The Content of
the Communication)
Why (Communication Purpose; then
description.
See purpose codes below)
Who (Responsible,in
italics, then Audiences)
When (Timing
or Periodicity)
How (Typical Methods
of Communication)
C. Close-out Communications(assignment, phase or project)

Based on Goff, The Project Guide; 1990

Comments? Questions? Contact Stacy Goff,

 

Key to the abbreviations in the above table

Why: Communication
Purpose codes
Who:Responsible,in
italics, and Audiences
When: Timing or Periodicity How: Methods of
Communication
C Collect Information from others, while increasing their ownership stake in the projectD Decide: Action Required; persuade others to take action: to influence a manager to decide to resolve an issue

E Exchange Information:Dialogue, to arrive at mutually agreeable ways to respond to Issues or Risks

G Govern: Project Governance, to meet legal, regulatory, enterprise policy or standard process requirements

I Inform others, and get their commitment, causing all interested parties or stakeholders to engage in the project, to want it to succeed, and to help assure that it meets their needs

TheWho’s in italicsare Responsible. The others are the target audiences.Additional Notes:

Sponsor could be multiple persons, from multiple enterprises; or they could be a Steering Committee

Auditors could be Internal or External

Key Decision Makers include managers of internal team members within or beyond the Sponsor’s control, or mangers in the Seller organization

Executives include Management in the top several levels of the enterprise

Interested Parties include Stakeholders and internal Customers

Leadership Team includes Program and/or Project Managers, Team Leads, and captive PMO’s

PMO is an independent Project or Program Management Office

Sellers also include any Subcontractors

Experts are Subject Area Experts

The majority of the items are recurring, with as-needed updates after initial establishment The methods depend on whether a topic is formal or informal, and within or beyond the team. Communications may have retention requirements.Formal Reports and Proceedingscan use paper, or be electronic with access and tracking controls. They usually must leave an audit trail.

Informal Reportscan be paper or electronic; if electronic, project wikis or collaborative software can be useful.

Meetingscan be virtual or onsite; depending on their purpose, their results are either Formal or Informal.

DiscussionsandPhone Callsrarely leave a documentation trail unless they are part of a formal event.

Emailsleave a trail and have retention requirements, while text messaging typically does not (currently).

 

Leave a Reply